TERMS OF REFERENCE (TOR) FOR THE ADMINISTRATION & FINANCE OFFICER.
Position Title: Administration and Finance Officer
Reports to: CEO
Location: Dar es Salaam
Date of Opening for Application: October 10th, 2024
Application Deadline: October 30th, 2024
1.BACKGROUND
YOUNG & ALIVE INITIATIVE
We are a community of young professionals, passionate about advancing sexual reproductive health and rights within our societies and beyond. Since 2017, we have been operating as a non-profit feminist organization registered in Tanzania by the name ‘Young and Alive Initiative (YAI)’.
Our vision is to see a society where young people have full access to all Sexual Reproductive Health information and Services and can exercise their rights. We are doing that by mobilizing adolescents and youth for solid and supportive Sexual Reproductive Health & Rights systems.
Our approach is leveraging our own talents and skills such as innovation, art and ICT to advocate, build capacity and change behaviors to ensure youth’s access to Sexual Reproductive Health and Rights services and information.
Overall Purpose of the Position
The Administration and Finance Officer will lead and oversee all administrative and financial aspects of the Young and Alive Initiative, ensuring efficient operational support and financial health. This role involves strategic planning, financial management, operational administration, and internal controls to support the organization’s goals and initiatives in promoting SRHR.
Key Duties and Responsibilities
Support and supervise the Admin and finance team in Management of all aspects of finance management oversight and administration finance system and team, budgeting, compliance , reporting, control and forecasts.
Develop and implement financial strategies, plans, and budgets in alignment with the organization’s objectives.
Ensure compliance with financial regulations and controls, and manage organizational budgets, forecasts, and reports.
Oversee administrative functions to ensure efficient and consistent operations as the organization scales.
Supporting the fundraising team for resource mobilization.
Support and maintain relationships with partners, suppliers, and government agencies.
Provide strategic advice and financial analysis to the CEO and board members.
Support, Implement and maintain financial systems for effective financial management and internal controls.
Coordinate with different departments to ensure the organization’s financial and administrative systems are supporting operational needs.
Enhance administrative and operational systems, processes, and policies in support of the organization's mission.
Oversee, Monitor and manage expenditures within allotted budgets.
Attend meetings as requested.
Supervise and support staff, volunteers and other support personnel on financial planning and reporting.
Assist the financial team in reporting , budgeting and compliances.
1 years of experience working with NGOs/CSOs/FBOs or relating financial organizations.
Other duties as assigned by the Chief Executive Officer and Board.
Language
Strong verbal and written communication skills in Swahili and English.
Other Additional Skills/Requirements
Team player with good communication and interpersonal skills, fluent in English and Swahili.
High organizational ability and excellent time management skills.
Strong project management skills.
Experience using participatory methodology in training and capacity development
Good presentation skills.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Good basic computer and internet skills.
Good report writing skills.
Being a resident of Dar es Salaam.
Interested applicants should send their CV’s to info@youngandalive.org with a subject line “ Administration and Finance Officer” by October 30th 2024.
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